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Commercial Title Insurance Order Form
- Atlantic Canada -

Please Note: If you require specific coverage for a title issue, please contact us to speak with an Underwriter before closing. Our Search Requirements and sample policies are available upon request.

For transactions over $5 Million, you may be contacted by a Stewart Title Representative for more information.

All items marked with * are required fields and must be filled out.


TO: Stewart Title Guaranty Company - Atlantic   DATE: Total Pages:
ATTN:   EMAIL: STGHALPolicyOrders@stewart.com
TEL: 902-420-0802/888-757-0078   FAX: 902-420-0804

Law Firm Information:
*Solicitor:
*Contact:
*Firm:
*Your File #:
*Address:
*City:
*Province:
*Postal Code: (no spaces please)
*Telephone: (include area code)
e.g. 1-416-307-3305
*Fax: (include area code)
e.g. 1-416-307-3305
E-Mail:
*Have you ordered from Stewart Title before? Yes No
Do you prefer documents to be sent by: Fax Email*, if yes, please provide email address:
If no selection is made, policy will be delivered via fax
*Lawyer/Notary acknowledges that they have obtained consent from their client(s) to have their personal information transmitted over the internet, being a non-secure transmission route.
*Are you/your firm acting for: Borrower/Purchaser   Lender
 Please list the names of any other solicitors acting on this transaction:     


Policy Information:
*Transaction Type: Purchase Refinancing
*Property Type: Condominium Vacant Land Farm - Commercial
  Other (Please specify): 
*Policies Required: Lender Owner Both Purchase Price:       *Closing Date:
*Interest In Land: Fee Simple Leasehold (If Assignment of Lease: Instrument No. , Registration Date .)             Other: 


Mortgage Information:
1. Lender: Mortgage Amount:
  Private Lender? Yes No Reference/Loan Number:
  Priority: First Second Other  Construction Mortgage  VTB
  Loan to value ratio is 75% or less? Yes No
2. Lender: Mortgage Amount:
  Private Lender? Yes No Reference/Loan Number:
  Priority: First Second Other  Construction Mortgage  VTB
  Loan to value ratio is 75% or less? Yes No
3. Lender: Mortgage Amount:
  Private Lender? Yes No Reference/Loan Number:
  Priority: First Second Other  Construction Mortgage  VTB
  Loan to value ratio is 75% or less? Yes No
4. Lender: Mortgage Amount:
  Private Lender? Yes No Reference/Loan Number:
  Priority: First Second Other  Construction Mortgage  VTB
  Loan to value ratio is 75% or less? Yes No


Owner / Property Information:
*Purchaser / Borrower Name(s): (If corporate borrower/purchaser, please provide name(s) of Corporate Signing Officer(s))
*Municipal Address of Property to be Insured:
*Legal Description of Property to be Insured:
P.I.D.                  (Land Titles)       (Registry)
Please fax a complete copy of metes and bounds description or copy of Reference/Boundary Plan (if applicable)
Over $10M Transactions: Legal Access to the property (vehicular and pedestrian) is via:  /Unknown


Title Search Results:
1. Existing Mortgages:
  No Existing Mortgage on Title
  To Be Discharged  NOTE: Private mortgages must be discharged prior to or on closing
  Remaining on Title  (Please list details below and/or fax a separate sheet where required)
  Lender:
  Date of Registration: Instrument Number:
  Original Principal: $ Priority: First Second Third
  Other (Specify):
2. *How long has the Borrower and/or Vendor owned the property?
3. Details of ALL other Registered Instruments including but not limited to all easements, restrictions and agreements (other than subdivision, development or site plan agreements). (Please fax additional explanations, SRI, CRO or relevant pages from title search):
 
Instrument Number Registration Date Type of Document
4. Over $10M Transactions:
Have all agreements, restrictive covenants and conditions been complied with? Yes No
If "No",please explain:
If “Yes”, please provide search response(s) or other evidence of compliance.
5. Are there any other matters affecting title which you would qualify on your opinion?     Yes No
If "Yes", please explain:


Survey Information:
*Do you have a survey?     Yes No
If no survey is available, further underwriting may be necessary and you will be contacted by us.
If "Yes", please fax a copy of the survey for our review.

Does the survey disclose any defects or are you aware of any changes made since the survey date?     Yes No
If "Yes", please explain:

Over $10M Transactions:
Is the property contiguous? Yes No
If “No”, please explain:


Off-Title Search Results:
(Please refer to our commercial search requirements to determine whether an off title search is required)
1. *Tax Search Results
  Paid to Closing Arrears to be Paid from Closing Funds
  Not Assessed and an undertaking to readjust has been obtained along with either i) a holdback or ii) a reasonable estimate has been used for statement of adjustment purposes
  Other: 
 
Over $10M Transactions:
Does the legal description describe the same property as that identified by the assessment roll number(s)? Yes No
If “No”, please provide copy of Tax Certificate.
2. *Judgment Search Results (search Borrower and/or Vendor, when applicable)
   Clear  Judgment(s) against current parties being paid out and lifted
   Similar Name Execution(s)  Client affidavit being obtained for judgments under $50K
   Solicitor affidavit being obtained for judgments over $50K
3. *Building/Zoning Search Completed? Yes No
  If "Yes" are Search Results clear? Yes No
  Current use of Property (or intended use if vacant land for development):
  Have you confirmed that the current use (or intended future use if vacant land for development) is permitted? Yes No
  a) Is the property currently under construction? Yes No
  b) If property is currently under construction, has a compliance search been completed for all Subdivision Agreements and Development Agreements on title?
  Yes No Will obtain (please advise us of any outstanding issues) None on title
4. *Fire Work Order Search Completed? Yes No
5. WHEN ORDERING A LOAN POLICY - Borrowing Resolution for the Borrower
  Obtained Not yet, but will be obtained before closing Not a Corporate Borrower
6. Have there been any recent changes (within the last 12 months) of any officers/directors? Yes No
Newly Incorporated
7. Current Corporate Certificate of Status/Corporate Profile for the Borrower and/or Vendor
  Obtained Not yet, but will be obtained before closing Not Applicable
8. Utility Search Results (to the extent that they may form a lien against the property)
  Paid to Date Arrears to be paid from closing funds There are no arrears forming a lien
9. Condominium Status Certificate
  Clear Certificate
Please fax a copy for our review
Not clear Not required: Refinance under $2million


Additional Questions - A
1. *Have you/your firm ever acted for the Purchaser/Borrower in the past? Yes No
  If "No", the clients were referred by: 
2. *Are any parties signing documents by way of a Power of Attorney?  Yes No
  If "Yes", please fax a copy of the Power of Attorney to our office for review
3.  IF PURCHASE:  Was a real estate agent involved?  Yes No
  If "Yes", provide the name and phone number of the agent:
  Name:       Phone Number: 
  If "No", please fax a copy of the Agreement of Purchase and Sale together with a copy of the P.I.N. page

Additional Questions - B
1. *Will you be obtaining Canadian/Provincial government issued photo ID from your client prior to closing and keeping a legible copy in your file? Yes No
  If "No", please explain: 
2.  IF PURCHASE:  Was any portion of the deposit paid directly to the Vendor?  Yes No
  If "Yes", please explain: 
3.  IF REFINANCE:  Are the mortgage proceeds being paid to anyone other than an existing lender or the borrower directly?  Yes No
  If "Yes", please explain: 
4. *Have there been any transfers or discharges of mortgages registered within the last 6 months?  Yes No
  If "Yes", please explain: 
5. *Has another insurer refused to issue a title insurance policy for this transaction?  Yes No
  If "Yes", please explain: 
6. Is a Power of Attorney being used in this transaction? Yes   No
  If yes, please fax a copy of the Power of Attorney to our office for review.

Stewart Title is committed to protecting the privacy and personal information of those insured under Stewart Title policies. The information provided about them is kept confidential and used for the issuing of policies and administering any claims which may arise under those policies. For a copy of our complete privacy policy, please visit our website at www.stewart.ca, or contact our Privacy Officer at 1-888-667-5151.

For purposes of the Insurance Companies Act (Canada), this document was issued in the course of Stewart Title Guaranty Company's insurance business in Canada.

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